Business Meetings online - Do's and Don'ts
Business Meetings online - Do's and Don'ts | Online Englisch Lernen
Participating in online meetings requires attention to various factors to ensure effective communication, engagement, and productivity. Here are several things that people should watch for when in an online meeting:
- Technical Setup:
- Internet Connection: Ensure a stable internet connection to prevent disruptions.
- Audio Quality: Use a reliable microphone and check audio settings to minimize echoes or background noise.
- Video Quality: Position the camera properly and check lighting to ensure clear visibility.
- Software Compatibility: Use compatible software and keep it updated to avoid technical issues.
- Meeting Etiquette:
- Punctuality: Join the meeting on time to avoid disrupting others.
- Dress Code: Maintain professional attire as appropriate for the meeting context.
- Mute and Unmute: Use mute when not speaking to reduce background noise, but remember to unmute when contributing.
- Camera Usage: Keep the camera on for better engagement and non-verbal communication, unless there are bandwidth issues.
- Avoid Distractions: Minimize multitasking and stay focused on the meeting agenda.
- Engagement and Communication:
- Active Listening: Pay attention to speakers and show engagement through nods or verbal acknowledgments.
- Turn-Taking: Wait for your turn to speak and avoid interrupting others.
- Speak Clearly: Enunciate clearly and at an appropriate volume for all participants to hear.
- Non-Verbal Cues: Use gestures or facial expressions to convey understanding or agreement.
- Use Chat Function: Utilize the chat for questions, comments, or to troubleshoot technical issues privately.
- Meeting Dynamics:
- Facilitator Guidance: Respect the facilitator’s role in managing the meeting flow and agenda.
- Respectful Communication: Maintain professionalism and avoid sarcasm or offensive language.
- Conflict Management: Address disagreements constructively and seek consensus.
- Encourage Participation: Invite quieter members to contribute and ensure everyone has a chance to speak.
- Time Management: Keep discussions concise and relevant to stay on schedule.
- Privacy and Security:
- Screen Sharing: Be cautious with screen sharing to avoid sharing sensitive information unintentionally.
- Meeting Links: Share meeting links securely and avoid public posting to prevent unauthorized access.
- Data Protection: Respect confidentiality agreements and avoid recording meetings without permission.
- Post-Meeting Follow-Up:
- Action Items: Note down action items and responsibilities assigned during the meeting.
- Meeting Summary: Send a summary or minutes of the meeting to all participants.
- Feedback: Provide constructive feedback on meeting effectiveness or technical issues to improve future meetings.
